A job description summarizes the essential responsibilities, activities, qualifications and skills for a role. It is an important document that lays the groundwork for peak performance.
The document should include every detail of how and what work is done so that it can be used even if minor changes occur.
7 Steps To Write A Job Descriptions
1. Job Title
Make sure the job title is as precise and direct as possible. To avoid losing qualified candidates, instead of advertising for a Call Center Agent, advertise for a “Sales and Marketing Specialist”.
Create descriptive titles that will assist you in finding the right candidate. The title “Lead Front End AngularJS Engineer,” for example, is much more descriptive and will attract more qualified applicants.
2. Job purpose
A job description should include the purpose in three to four sentences. It provides a high-level overview of the function, authority, and scope of duties, or what this job will entail. It could be said that it’s the bird’s eye view of the job.
3. Job Duties and Responsibilities
i. Use Action Words
To convey roles and responsibilities, use action verbs. Delegate, review, investigate, and collaborate are just a few of the directives that specify what behavior is expected of the employee. Active starters also offer a clear understanding of performance goals and objectives that are both visible and quantifiable.
For Example: supervise, evaluate, and instruct 15 full-time employees.
ii. Provide Detail
Make a list of all the responsibilities assigned to this position and then group them into related clusters.
- Include details that explain why, how, where, or how frequently the tasks and duties are carried out.
- Focus on Outcomes.
- Refer to areas of decision-making that one will affect or influence.
- Determine the areas where there are direct or indirect accountabilities.
- Describe the scope and nature of the financial or budgetary responsibilities.
- Describe the kind of contact made, who was contacted, and how much the incumbent will engage in social interaction both inside and outside the university.
- List the job responsibilities that correspond to the position’s requirements and check that they are not based on any one person’s abilities.
4. Required Qualifications
Establish the educational qualifications that a worker must possess in order to successfully carry out the obligations of employment. Describe the educational prerequisites for this employment, including the subject areas, degree type, and/or emphasis required to have the expertise required.
Indicate the minimum number of years of full-time experience required for the position as well as the type of work experience a candidate must possess. It must be made clear whether or not levels of experience like internships, work experience from when you were an undergraduate, and graduate assistantships are acceptable.
5. Knowledge, skills and abilities
Include the level or depth of knowledge necessary for entry into the position when stating the required knowledge. The following explanations ought to be useful:
- Working knowledge
- General knowledge:
- Thorough knowledge
- Complete command
The role requires candidates to demonstrate competency in a number of core competencies, including but not limited to: analytical skills, budget exposure, communication, project management, supervision, teamwork, etc.
6. Preferred Qualifications
The emphasis of the desired credentials, if they are stated, may be on any or all of the following: education, experience, knowledge, skills, and talents.
7. Working Conditions
Determine the physical requirements and working circumstances that are directly related to the primary job responsibilities. Think about the following:
- Environment, such as the outdoors or a workplace.
- Exposures to potentially dangerous chemicals, loud noises, or extremely cold or hot temperatures.
- Physical demands that are fundamental, including climbing, standing, bending, or typing, require lifting and physical exertion.
- Indicate whether you must regularly be on call, work weekends, or work at night as part of your employment.
- Travel necessities. emergency personnel titles
Some Important points to be noted while writing Job Description
To develop a clear knowledge of the function, job descriptions should be written in a way that all components are clearly expressed.
- Use simple words; it will help enhance your knowledge of your job.
- Use present-tense, descriptive action verbs (for example, writes, operates, or performs).
- Avoid abbreviations and acronyms.
- Avoid using ambiguous terms.
- Avoid using gender-specific terminology, such as “he manages” or “she is in charge of.”
- Concentrate on critical operations while ignoring petty responsibilities and infrequent tasks.
- Avoid using other employees’ names; instead, use the job title or department.
- Include only today’s assigned duties. Include no potential future duties and remove any duties that are no longer required
So, by making use of the information above, you can create appropriate job descriptions, which is the first step in locating the ideal applicant for your organization.